TIPS

Entering a New Statement

Entering a New Statement

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Entering a New Statement

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Select <Create New Provider Statement> from the accounts module to bring up this form:

New Provider Statement

Select the provider from the dropdown list. If this is a payment from a new provider (i.e. the provider does not appear in the dropdown list) just press cancel and create a new company and then click on <Create New Provider Statement> again.

Enter the statement date and the statement total.

Sometimes it is quicker to copy the items from the previous statement. If you wish to do this just keep <Copy items from previous statement> checked. You can choose whether to copy the amounts and notes. This option is most useful for repeating statements where the entries are reasonably consistent.

Press <Create Statement>.

New Statement


First Time Entry

If this is the first time that this payment item has been entered, type in the identifier. This can be anything you wish but it makes sense to use the same identifier as the provider.

Enter the amount.

Select the Payment Type from the dropdown list (see Provider Payment Item Analysis).

Under the Policy heading, the dropdown will be populated with all policies from this provider that are in your system but which have never previously be allocated to a provider payment item. Select a policy if appropriate. If no such policy exists or the payment is better allocated to the client file only, then please select the correct file from the Client File dropdown. In both cases, the adviser column will be filled automatically.

Subsequent Entries

Enter the Payment Identifier from the dropdown list or type it in until only one exists! Press tab or click in the amount column to enter the amount. All the other details will be completed for you as they are obtained from the most recent statement item entered against this payment identifier.


Press the Down arrow on the keyboard to create the next item.

When you have completed entering all the statement items, the Left to Allocate amount will be zero. Saving the statement will then post everything to the correct nominal accounts. If the Left to Allocate amount is not zero, you can still save the statement and return to it later, but nothing will be posted to the nominal accounts.